In many jobs, weekly office meetings are unavoidable. While hopefully these times allow your team to communicate and begin working towards common goals, they don’t always feel like an enjoyable way to spend time. Making these weekly office meetings something to look forward to may be a challenge, but with a little planning, creativity, and budget you can make it happen. Here are six simple ways you can take the “boring” out of your meetings:
- Use an agenda. OK, this one might not be creative or “fun,” but using an agenda will keep your meetings efficient and timely. If your staff knows they can expect clear communication in a timely manner, it’s likely they won’t dread your weekly meetings as much.
- Stick to time constraints. If you say the meeting will last an hour, don’t let it go beyond that 60-minute time slot. Boring meetings are long meetings. Forcing yourself to use an agenda and stick to stated time limits will help your meetings be concentrated productivity. Taking a break every 30 minutes is another way to keep your meetings from dragging on.
- Set the tone. The people attending your meeting will mirror your “vibe.” If you’re down or unenergetic, they will be too. However, if you set the tone of your weekly office meeting with positivity, energy, and connection, you’ll be off to a good start.
- Invite as few people as possible. In fact, no more than ten should be in attendance, and one person should be designated as the ultimate decision maker. Department leads can communicate to other employees, and the fewer people at a meeting, the more efficient you’ll be.
- Create action steps. No matter what the subject of your meeting is, always end by identifying specific and clear calls-to-action your team can walk away with. Even if those action steps will be created during the meeting, be sure to clearly articulate the decisions made so everyone can leave knowing what their next step is. This will help your team see the value in your meetings and see them as a necessary part of their job. Additionally, make sure each action step is assigned to one person. Even if that person delegates the task, giving someone responsibility will keep things from slipping through the cracks.
- Provide food. Why not time your meeting around a meal? First thing in the morning when you get into the office, you could provide a simple breakfast. Offering a catered lunch for longer meetings gives you a reason to take a break and gives meeting attendees a reason to look forward to attending weekly office meetings you’re in charge of.
At Chef du Jour Catering, we love working with businesses of all sizes to accommodate your corporate catering needs. Whether it’s weekly or on special occasions, we take pride in exceeding expectations. If you’re in the Portland area and would like to cater your weekly office meetings, give us a call and we’ll be happy to show you what we can do.