Planning for a Baby Shower

Time flies by so quickly…perhaps it seems like only yesterday that you were hosting or attending a wedding shower for your friend or relative. The next thing you know, she is expecting!

A baby shower presents a great opportunity for the loved ones of a mom-to-be to gather and celebrate the upcoming birth of her new baby.

And, regardless of whether this is the expectant mother’s first baby or tenth (or somewhere in between!), she will definitely enjoy this special occasion as she is getting ready for the arrival of her newborn.

Are you thinking about hosting a baby shower for a friend or family member? If so, then you may be feeling a little overwhelmed by the process.

However, it turns out that hosting a memorable baby shower does not have to be stressful or time-consuming.

Rather, when you, as the hostess, take some time to plan and prepare, the entire process will be smooth and enjoyable for everyone involved.

Image courtesy of Stuart Miles at

Image courtesy of Stuart Miles at

The following are guidelines for you to plan a baby shower to remember

1) Choosing the best time to hold the baby shower

Traditionally, most baby showers take place at a time that is close to (but not too close to) the new baby’s expected arrival date.

It’s a good idea to first check with the expectant couple before setting a date for the shower. This way you can avoid any potential scheduling conflicts.

There are plenty of instances where the baby comes early, or the mom-to-be simply wishes to have the celebration after the baby’s arrival. In this case, a combined party where the attendees can “meet the baby” and bring gifts can be a lot of fun, too.

2) Putting the guest list together

Once again, it’s a good idea to consult with the expectant couple and/or mom-to-be when finalizing the guest list. Of course, you do not want to leave anyone out or invite someone the expectant mother may not like.

As well, some expectant couples may prefer a baby shower where both their male and female friends and family participate.

3) Sending out the invitations

You can choose to either mail the baby shower invitations the traditional way or email them, and include information about the shower’s theme when you send the invitations. As for gifts, it is fine to mention any registry information within the invitation. It is also acceptable to wait and let guests know when they RSVP.

As for when to send out the invitations, it’s typically a good idea to do so a few weeks in advance. This gives the guests enough time to add the date to their schedules, as well as go shopping.

4) Picking a theme

A baby shower theme can be as simple as a pink or blue color scheme (if the expectant couple knows the gender). In other cases, the soon-to-be parents may have chosen a specific theme for their baby’s nursery, which you can also use as the theme for the baby shower.

Once you decide upon a theme for the shower, you can easily find decorations that fit. Party stores such as Party City carry a wide variety of decorations, accessories, and supplies for baby showers.

A recent post via POPSUGAR, “65 of the Best Baby Shower Themes,” is a helpful resource if you’re looking for clever baby shower theme ideas.

5) Food & Games

A baby shower isn’t complete without refreshments and fun!

As for food, you can keep things simple. Finger foods, punch, and cake are most commonly served at baby showers.

  • Real Simple shares 7 baby shower menu ideas on their site. [Click here to view them].


Games keep the party lively and also provide great opportunities for guests to socialize.

  • Baby Center shares some fun baby shower game ideas on their site. [Click here to view them].


You might choose to award prizes to the winners for a little friendly competition.

However, most hostesses provide each guest with a party favor at the end. This ensures that no one leaves the shower empty-handed.

Finally, relax and have fun. The mom-to-be is going to enjoy spending this special time with her friends and family!


Are you organizing a baby shower or hosting an event in the Portland-Metro area? We would love to help you with any of your catering needs.

Please feel free to contact us at (503) 222-4553 or online any time.


Related Resource

Baby shower planning and etiquette

Baby Shower Decorating Ideas